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Use document processing to make business documents and employee information in stored in document libraries easier for users to find and use.
Features used:
- Document processing models
- Term store
- Search
Policies and procedures
Your organization drafts and stores policies and procedures in a few large documents in SharePoint or several smaller documents, all in a document library that typically has a well-defined folder structure.
Experienced users might know where the policy or procedure is they need to reference to do their job effectively. However, new users or users who don't regularly focus on a specific policy might not know where to look.
By using document processing and the SharePoint term store as policies are added to the library and processed, the service can assign the correct term. Users are then able to filter or search using these terms, or their synonyms.
Instead of navigating a folder structure, users can then search for synonyms or alternate names as defined in the topic and see the appropriate policy or procedure.