Power Automate - Flow running

Pichamon Rouydee (AAFTH) 0 Reputation points
2026-05-27T08:05:05.2133333+00:00

Firstly, i would like to explain my flow that used in PowerAutomate. This is to approve the document by upload the attachment in Onedrive folder then they will run the flow automatically to the approver but i have checked the flow history they are issued 3 flows in 1 time that my team upload the document which is only 1 time upload, please see the attached picture below the flow is issued 3 times with the same closed time and the flow run email to the approver 3 Emails. please check for me what is happened with my flow.

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Microsoft 365 and Office | OneDrive | For business | Other
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  1. Daniel-Vo 6,175 Reputation points Microsoft External Staff Moderator
    2026-05-27T09:17:45.8666667+00:00

    Dear @Pichamon Rouydee (AAFTH),

    Based on the information you shared, the flow is most likely being triggered multiple times by the OneDrive file trigger, even though the document was uploaded only once. This can happen because OneDrive may process a single upload as several background file-change events, such as file creation, content save, or metadata update.

    If your flow is using a trigger such as “When a file is created or modified” or “When a file is modified,” one file upload can result in multiple flow runs, which would explain why the approver received 3 emails.

    To help confirm the exact cause, could you please share the following information:

    • What is the exact trigger name used in the flow? (For example: When a file is created; When a file is created (properties only); When a file is created or modified; When a file is modified)
    • Is the uploaded file an Office file such as Word or Excel, or another file type?
    • Does the flow update the same file, move the file, rename the file, or update metadata after the trigger starts?
    • Have you configured any trigger conditions or concurrency control in the trigger settings?

    In the meantime, I recommend:

    1/ Use “When a file is created” or “When a file is created (properties only)

    If the process is intended to start only when a new file is uploaded, I suggest changing the trigger to “When a file is created” or “When a file is created (properties only)” rather than using a modified-file trigger.

    2/ Add trigger conditions

    I also recommend adding trigger conditions so that the flow runs only when the required criteria are met. This can help prevent duplicate runs and reduce repeated approval emails.

    For reference: Optimize Power Automate triggers

    Please understand that our initial response does not always resolve the issue immediately. However, with your help and more detailed information, we can work together to find a solution. Your detailed response will help us diagnose and investigate the issue more efficiently.

    I truly appreciate your patience and understanding. If I misunderstood what you’re looking for, feel free to let me know or share a screenshot. I’d be happy to help further!

    Thank you for your cooperation.

    If you have extra questions about this answer, please click "Comment". 

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