Transcribing meeting

Hi G Shaw, 

Good day. Thank you for posting your question in the Microsoft Q&A forum. 

You do not necessarily need to be the meeting organizer to start transcription in a Microsoft Teams meeting. However, this depends on the meeting policy and meeting options configured by your organization. The organizer must have transcription enabled, and the user who starts the transcription must also be allowed to use this feature. 

• If the organizer or admin has restricted who can record and transcribe, only organizers, co-organizers, or presenters may be able to start transcription. 
• When transcription is started, all meeting participants will receive a notification that the meeting is being transcribed. Even so, access to the transcript after the meeting can be controlled by the organizer, depending on the available license and meeting settings. 

If needed, you may contact your organization’s Teams administrator or IT support team to confirm whether transcription is enabled for your account and whether your meeting role allows you to start transcription. 

For reference, you may find these articles helpful: 

• Customize who can access a recording or transcript in Microsoft Teams | Microsoft Support 
• Admins- Manage transcription and captions for Teams meetings - Microsoft Teams | Microsoft Learn 

I hope this helps clarify your concern. Should you have any further questions or need additional assistance, please feel free to share them in the comment below. I'm very happy to help.  

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