Teams Meeting - set up on shared calendar and add to personal calendar

Hi @Lucianne Sarson, 

Thank you for posting your question in the Microsoft Q&A forum. 

I understand that you would like meetings created in a shared calendar to also appear in your personal calendar, especially for your own participation. 

In Microsoft 365, a shared calendar is treated as a separate calendar object, rather than being merged with your individual calendar. Because of this design, meetings created directly in a shared calendar will remain associated with that shared calendar and will not automatically appear in your personal calendar, even if you add yourself as an attendee. This behavior is by design, rather than a configuration issue. 

To view or manage these meetings, you would need to access the shared calendar. If your goal is to have the meeting visible in both places, a recommended approach is to: 

• Create the meeting from your personal calendar, and 
• Add the shared mailbox or group as an attendee 

This way, the event will appear on your personal calendar while still being accessible from the shared calendar. 

I also agree that your idea is a great suggestion, and it could have a positive impact on productivity especially for scenarios where users need better synchronization between shared and personal calendars. 

Because this is a product level limitation, the best way to ensure the Outlook/Teams product team is aware of your need is to submit feedback directly through the official Microsoft Feedback Portal. This is where the engineering team actively reviews customer suggestions, and many features have been implemented based on community feedback. 

How to submit your suggestion: 

1. Visit the Microsoft Feedback Portal 
2. Navigate to: Outlook · Community 
3. Select Send feedback 
4. Provide a clear description, for example: 
   “Please allow meetings created in shared calendars to also appear automatically in the organizer’s personal calendar.” 

If you post your idea, feel free to share the link here. I’d be happy to support it with an upvote, and I’m sure other users with the same requirement will appreciate the visibility. 

As moderators, I don’t have the ability to change product behavior, but I'm glad to help clarify what is currently supported and guide you to the right place for feature requests. 

Thank you again for raising this. I understand this may not be the experience you expected, and I truly appreciate your feedback. 

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".                           

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread

This happens because events created directly on a shared calendar do not automatically add to your personal calendar, even if you invite yourself. Outlook treats the shared mailbox as a separate identity.

Try the following:

• Instead of creating the meeting from the shared calendar, create it from your own calendar and then add the shared calendar as an attendee. → This will place the meeting on both calendars.

Alternatively, open the shared calendar event and click Send update after adding yourself. In some cases, this forces Outlook to send you a proper meeting invite.

If the shared calendar is a Microsoft 365 Group calendar, make sure the event is created using “Add to group calendar” so members receive it.