Auto move/delete calendar invites for attendees.

Good day Andrew, and I appreciate the clear explanation of your concern.  

As an attendee, Outlook will normally update your calendar when the organizer sends a valid meeting update or cancellation. If the organizer changes the meeting date or time and sends an update, the existing meeting on your calendar is updated accordingly.  

Currently, Outlook doesn't provide an option to automatically remove a cancelled meeting from attendees' calendars, so you will need to manually remove it from your own calendar. 

Here are some options for attendees: 

Note: Since your post is tagged for the New Outlook app, the instructions above reflect that version. If you are using Classic Outlook instead, feel free to tell me and I will provide the exact steps. 

Option 1: Check the automatic processing setting in New Outlook 

• Open New Outlook > Select Settings > Go to Calendar > Open Events and invitations > Enable Delete invitations and responses that have been updated. 

This setting automatically removes outdated meeting invitations and responses from your Inbox after they have been updated. The calendar item remains on the calendar with the updated information. 

Option 2: Create a rule for cancellation emails 

If you prefer not to keep cancellation messages in your Inbox, you can create a rule to automatically delete them. 

On the Outlook menu, select Settings > Under Email, select Rules > Select + Add new Rule. 

Enter a name for the rule. 

Add a condition: 

• Subject includes. 
• Enter keywords such as "Canceled:" or "Cancelled:". 

Add the action Delete or Move to Deleted Items. 

Select Stop processing more rules. 

Save the rule. 

If needed, select the three dots next to the rule and choose Run rule now. 

Note: This rule only affects the cancellation email. It doesn't automatically remove the meeting from your calendar. 

I completely understand how these limitations in Outlook can feel disruptive. It’s not just about aesthetics; these differences can genuinely affect how smoothly you work and navigate your day. 

I’m really sorry, I know this isn’t the outcome you were hoping for. As a forum moderator, I hope you understand that I don’t have the ability to modify or escalate product issues directly. However, I strongly recommend submitting your feedback through the Outlook · Community. This is the most effective way to ensure your voice reaches the product team and can be considered for future improvements.  

Once you've submitted your feedback, feel free to share the link here in the comments. I’ll be happy to upvote it to help bring more visibility. If you prefer, I can also submit this great idea on your behalf. Just let me know, and I’ll post it for you and share the link once it’s published. I’m here to help ensure your feedback gets the attention it deserves. 

Additionally, as other users have raised similar concerns and may not be aware of where to share their feedback, I hope this response helps clarify the situation and suggests a potential next step. Highlighting this information can make it more visible to others in the community who may be facing the same issue, making it easier for them to find guidance and contribute their feedback as well. 

Thank you again for your time and for raising this important usability concern. 

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